This policy ensures transparency and fairness in fee refund procedures while safeguarding the legitimate financial interests of the institution. It is framed in accordance with the University Grants Commission (UGC) Notification on Refund of Fees and Non-Retention of Original Certificates, 2018, and applies to all undergraduate and postgraduate programmes offered by the College.
2. Basis for Refund Calculation
As the College is affiliated to the University, the formally notified last date of admission shall be the date prescribed each academic year by the affiliating university (normally 30 September). All fee refund timelines are calculated with reference to this date.
3. Commencement of Classes
The commencement of classes and the academic calendar are fixed by the Alagappa University and the College strictly follows the same schedule.
Classes for new admissions generally commence in the first week of July each year.
Once a student has been admitted and classes have commenced, the College allocates faculty, infrastructure, and academic resources based on the student’s enrolment.
Therefore, withdrawal after the commencement of classes prevents the seat from being filled and results in academic and financial loss to the institution.
4. Refund Schedule (as per UGC norms)
Time of Withdrawal
Amount of Refund
15 days or more before the last date of admission (≥15 days before 30 Sept)
100% (after deducting ₹1,000 as processing fee)
Within 15 days before the last date of admission
90%
Within 15 days after the last date of admission
80%
16 to 30 days after the last date of admission
50%
After 30 days from the last date of admission
No refund
5. Admission Confirmation Fee
A sum of ₹5,000 collected at the time of admission shall be treated as Admission Confirmation Fee, forming part of the first-semester fee.
If a student withdraws before the commencement of classes, refund will be made as per the table below.
Once classes commence, this amount will not be refunded under any circumstances.
While the refund schedule is aligned with the University’s last date of admission, the College reserves the right to deduct one full semester’s fee if a student withdraws after attending classes or after the academic session has commenced.
6. General Guidelines
1. All refund requests must be submitted in writing to the Principal along with the original fee receipt.
2. Refunds, wherever applicable, will be processed within 30 working days from the date of approval.
3. Refunds will be made only through crossed cheque or electronic transfer in the name of the student.
4. No refund shall be made if the student has attended classes, appeared for internal assessments, or availed of institutional facilities.
5. The college shall not be liable for any consequential loss or opportunity cost arising from student withdrawal.
7. Reservation of Rights
The Management reserves the right to revise this policy in line with changes in UGC or University regulations. The College also reserves the right to deduct proportionate amounts towards administrative and academic expenses already incurred up to the date of withdrawal.
8. Declaration
By enrolling at Mohamed Sathak Hamid College of Arts and Science for Women, every student and parent/guardian acknowledges that they have read and understood this Fee Refund Policy and agree to abide by the same.
